An annual function is several productions at once, and costumes are usually the part that runs late. This checklist keeps it calm.

Six to four weeks before

  1. Fix the programme: every item, its theme and its cast.
  2. Build one costume sheet: item, character, number of students, approximate ages or sizes.
  3. Mark which items need matching sets (group dances) and which need individual characters (plays, tableaux).
  4. List the props each item needs: swords, crowns, dandiyas, lathis, spectacles.
  5. Send the sheet to your costume supplier and confirm availability for the date.

Three to two weeks before

  1. Collect sizes: age is a start, but height and chest measurements are better for older children.
  2. Arrange a trial for lead characters and anyone between sizes.
  3. Confirm the pickup date, the return date and who is responsible for each set.

The week of the event

  1. Pick up the costumes and check every set against the sheet, including props and jewellery.
  2. Bag and label each child's costume with their name and item.
  3. Run a dress rehearsal: check that children can move, dance and speak comfortably.

After the applause

  1. Collect every costume and prop back from the children the same day.
  2. Check the count against the sheet before returning.

We supply schools with whole-class sets, group dance outfits and props. Send us your programme: see the annual function page and the school rack.